Circulation counter handles the front desk operations of the library. The major activities are

• Issue and return of books
• Attending the user query for effective interpretation of library rules and regulations
• Sending SMS reminders to overdue documents
• Maintenance of circulation module of library management software (Koha) maintenance and updating of all data related to library users
• Maintaining records related to lost of book(s) and overdue charges
• Collection of the overdue charges and paying the same to the finance section
• No due issuing
• Assisting the users for accessing OPAC and library catalogue
• Attending the users query for effective interpretation of library rules and regulations
• Conducting academic tours to the institute library for visitors and students from other institutes
• Granting permission to outsiders to use the library
• Generating reports and statistics for the circulation

Issue Return Procedures

Issue/Return of library materials is the routine operation of any library. The Proper sequence of activities for issue and receipt of library books is defined as follows:

While Issuing Book:

• A quick glance is cast while issuing the book for any damage
• Details into issue database are entered
• The books are handed over to the users.

While receiving the books:

• A quick glance is cast while receiving the book for any damage
• Due dates are checked for necessary action
• The books are sent to stack for shelving .

Membership

All the students, faculty members and employees of the institute are entitled for the membership of the library

Borrowing Rules

• The privilege of borrowing books from the library is restricted to members only
• The members are provided with RFID-enabled identity cards
• Identity cards must be produced for borrowing books. These cards are not transferable
• The reader should check the books thoroughly for missing pages, chapters etc., while getting them issued
• No book in damaged condition will be accepted from the users on return. Damaged books will have to be replaced by the borrower
• Loss of Identity card should be reported immediately to the Librarian
• Books issued will not be accepted back on the same day
• Loss of book must be reported immediately. Late fee, if any, will be charged till the loss of book is reported
• Books are re-issued / renewed only if there are no claims
• Readers will be charged with fine for overdue loans @ Re.5/- per book per day; the membership will be cancelled
• after a period of 5 days of non-return of the books
• Reference books, Theses, CDs and loose issues / bound volumes of periodicals will not be issued
• Every user is requested to check the status of books outstanding against his/her name soon after a transaction in the counter.
• Discrepancy, if any, should be brought to the notice of the person in the counter immediately. Any complaint thereafter is not likely to be entertained

Borrowing facilities

• The number of books permitted and the duration for borrowing books varies according to the category of members as follows
• Borrowed books must be returned within / on due date mentioned in the date slip of the document issued
• Books, categories and duration for borrowing :

Documents that can be borrowed

• Books from the general shelf can be borrowed
• Demand Books can be borrowed only for one day

Documents that cannot be borrowed

• Journals, Bound Volumes, Loose issues of journals and the latest available issue of the magazines are to be referred within library premises and are not available for issuing out.
• CD ROMS, DVDs and audio video cassettes cannot be borrowed
• Theses and Dissertations are not issuable

Overdue charges

• Books that are returned after the due date are considered overdue. Uniform fine policy was approved by the library committee
• A fine amount of Rs. 5.00 per day per book is collected from the students as overdue charges

Loss or Mutilation of Documents

• Library materials are handled with care
• If a borrowed book is lost or mutilated beyond usable condition, then the user informs the library in the prescribed form
• A Lost book should be replaced by same or latest edition of new book with overdue charges
• Overdue charges are not levied from the date of report until the same is replaced (is resolved within a month)
• Incase, it cannot be replaced the following norms will apply

For Indian / Foreign publishers

Theft / Misuse of Library Resources

• The theft or abuse of library resources like books, journals, theses, and dissertations will be viewed seriously
• Each case will be examined and the matter will be reported to the concerned authorities

No dues certificate

• No Dues Certificate’ concerning library membership will be issued by the library only after the library dues are fully cleared upon completion of programme.
• An employee can get “No dues Certificate” for resignation / relieving only after fully clearing his/her library account.

Library Access by visitors: Day membership and charges

• Interested students/ researchers from outside are allowed to utilize the library resources if they produce valid identity cards with appropriate permission letter and register as day members by paying a daily library fee of Rs.25.

Loss of Library Identity card

• Loss of ID card should be reported to the library through their respective class teachers
• Fill up the Duplicate Identity Requisition form
• Rs.200 has to be paid in the finance section to obtain a duplicate card
• Duplicate identity card issued